Real-time timeline
Live status on every block: Pending, In progress, Done, Delayed. Updates propagate to every stakeholder the second they happen.
Wedding day-of coordinator app
The wedding day runs itself.
A real-time timeline. Role-aware sharing. Push delay alerts. Vendor check-in. Dependency cascades. Offline-ready PWA. Free as part of the platform.
How it works
Four steps from 8am hair to 2am after-party.
01
Build the timeline
Block by block, from 8am hair & makeup to 2am after-party. Each item carries an owner (planner, florist, DJ, photographer, family), a location, a duration, a dependency.
02
Share the right slice
Couple sees their personal cue cards. Planner sees the master timeline. Each vendor sees only the rows they're responsible for. No one drowns in irrelevant detail.
03
Track in real time
Tap a block to mark it Done. Tap to mark it Delayed by 15 minutes. Everyone downstream gets a push alert — the chain reschedules itself.
04
Handle the unexpected
Rain on the outdoor ceremony? Swap the location in one tap, everyone sees the new venue. Florist running late? Mark it — the photographer's golden hour shifts automatically.
What makes it different
Eight reasons it beats the WhatsApp group.
Role-aware sharing
Couple, planner, vendors and family each see their own slice. The florist doesn't see the seating drama. The bride doesn't see the cake delay. Calm by design.
Push alerts on delay
Tap a block as delayed — everyone downstream gets a push notification with the new ETA. No frantic calls. No WhatsApp chaos.
Vendor & venue check-in
Each vendor checks in on arrival via a personal link. You see at a glance who's on-site, who's en route, who hasn't replied yet.
Dependency cascade
Block B depends on block A. Delay A by 20 minutes — B (and everything after) shifts automatically. No more recalculating the whole afternoon.
Mobile-first
Built for phones. The whole day is operated from your pocket, in low light, with one hand. PWA-ready — add to home screen and it feels like a native app.
One source of truth
No more 4 versions of the timeline floating between Google Docs, email and the planner's iPad. One live document, accessed by everyone, updated by whoever's running point.
Day of · Live page
The dedicated Day of · Live screen aggregates every status across vendors, family and the couple. Project it on the planner's tablet. Sleep easier the night before.
Frequently asked
Quick answers about day-of coordination.
What is a day-of coordinator app?
A day-of coordinator app is software that runs the wedding day timeline in real time: tracking each block (hair & makeup, ceremony, cocktail, dinner, dance), flagging delays, notifying downstream stakeholders, and coordinating vendors and family. Ours is included free as part of the platform.
Do I still need a day-of coordinator if I use this app?
Most couples still hire one — you want a human running point. But the app gives that human (and you, and your vendors) a single live source of truth. Many professional coordinators we work with say it cuts day-of WhatsApp traffic by 80%.
Is the day-of coordinator app free?
Yes — it's part of our free plan, alongside the website builder, RSVP, seating chart, budget tracker, vendor manager and 30+ other tools.
How do vendors access the timeline?
Each vendor gets a personal link to their slice of the timeline — only the blocks they're responsible for. They can check in on arrival, mark their blocks done, flag delays. No account required for them; they tap a link from a text.
What happens when something runs late?
Tap the block, mark it delayed by X minutes. Every block that depends on it shifts automatically. Everyone downstream (vendors, planner, photographer, family) gets a push notification with the new ETA. You don't recalculate the day in your head.
Can the couple see the timeline too?
Yes — they see their own role-aware view: personal cue cards, the next 3 blocks, and only the changes they need to know about. We deliberately filter out planner-side drama so the couple stays calm.
Does it work offline at the venue?
Yes — the app is PWA-ready. Add it to your home screen, it caches the timeline, and most actions work offline. The next time the phone reconnects, status updates sync automatically.
Can I run multiple events from the same app (welcome dinner, ceremony, brunch)?
Yes. Each event has its own timeline; you switch between them with a tap. Vendors and check-ins persist across events when they overlap.
What if the venue has no wifi?
The PWA caches everything locally and syncs over LTE/5G. Most actions (mark done, mark delayed) write locally first and sync the moment the network reconnects.