Central vendor directory
Every vendor in one place: contact details, role, status (shortlisted / booked / paid), deposit, balance, due dates. Searchable, filterable, sortable.
Wedding vendor management
Wedding vendor management without the inbox archaeology.
Central directory. Contract upload. Payment due alerts. One-click call & email. Per-vendor comms log. Auto-linked to your budget. Planner role included. Free.
How it works
Four steps to vendor sanity — even for 60+ vendors.
01
Add each vendor
Venue. Caterer. Florist. Photographer. DJ. Each with their contact details, role, deposit, balance and due dates. Link them to budget lines automatically.
02
Upload contracts
Drop the PDF, attach it to the vendor card. Searchable. Stored securely in S3. Accessible to you, your partner, and your wedding planner — no one else.
03
Track payments due
Each vendor's deposit and balance carries a due date. The Payments Due page surfaces what's Overdue, This week, Next 60 days, Later. Call or email in one click.
04
Log every conversation
Phone call, email, WhatsApp — log it against the vendor with a one-line note. Six months later, you remember exactly what was agreed without scrolling through 400 emails.
What makes it different
Eight reasons couples close the vendor spreadsheet.
Contracts upload & search
Drop the PDF on the vendor card. Stored in S3, accessible only to you and your planner. Six months later, you find a clause in seconds — not in 12 inbox tabs.
Payment due alerts
Each vendor carries a deposit and balance due date. The dedicated Payments Due page sorts everything by urgency (Overdue / This week / 60 days / Later). No more surprise late fees.
One-click call & email
Tap the phone number to call. Tap the email to compose — pre-filled with the vendor's role and your wedding date. Email lands in the comms log automatically.
Comms log per vendor
Phone, email, WhatsApp, meeting — log each interaction with a one-line note. Six months later, you remember what was agreed without scrolling through 400 emails.
Linked to the budget tracker
Vendors are connected to budget lines automatically. Update a vendor's balance — the budget updates. No double-entry. No drift.
Wedding planner role
Grant a dedicated planner role — full visibility on vendors, contracts, payments and the rest of the Management suite. Without exposing your billing or admin settings.
Private by default
Nothing about your vendors appears on your wedding website. Contracts, contacts, balances — visible only to you, your partner, and the planner you invite.
Frequently asked
Quick answers about wedding vendor management.
Is the wedding vendor management free?
Yes — vendor management is part of our free plan, alongside the website builder, RSVP, budget tracker, seating chart, planner suite and 30+ other tools. Paid plans add premium features.
How does vendor management work?
Add each vendor (venue, caterer, florist, photographer, DJ…) with contact details, role, deposit, balance and due dates. Upload contracts. Log every conversation. The Payments Due page surfaces what's urgent. Everything is linked to your budget tracker automatically.
Can I upload vendor contracts?
Yes. Drop the PDF onto the vendor card — stored securely in S3. Accessible only to you, your partner and your invited wedding planner. Searchable by vendor name. Critical when you need to find a cancellation clause six months in.
How do payment alerts work?
Each vendor's deposit and balance carries a due date. The dedicated Payments Due page sorts every payment into Overdue, This week, Next 60 days and Later. Click-to-call and quick email per vendor. No more surprise late fees.
Can my wedding planner access the vendor list?
Yes. Our Wedding Planner role grants full visibility on vendors, contracts, payments, the budget tracker and 30+ other Management tools. Without exposing your billing or admin settings. Perfect for professional planners working alongside you.
Is vendor data connected to the budget tracker?
Yes. Each vendor is linked to a budget line automatically. Update a vendor's balance — the budget updates. No double-entry. No drift between what you've agreed and what your budget says.
Can I log conversations with each vendor?
Yes. Phone call, email, WhatsApp, meeting — log each interaction against the vendor with a one-line note. Six months later, you remember exactly what was agreed without scrolling through 400 emails.
Is the vendor list private?
Yes. Nothing about your vendors appears on your wedding website. Contracts, contact details, balances, comms log — visible only to you, your partner, and the planner you explicitly invite.
How many vendors can I track?
Unlimited on every plan. We've tested with 60+ vendors per wedding (yes, some couples really do hire 60+ people). Performance stays smooth on phones too.
Can I export the vendor list?
Yes. CSV export of the full vendor directory in one click — useful for your wedding planner, for your accountant, or for handover to a day-of coordinator.